Trade Show Organization Checklist

Task
Date
Completed
Cost
Comments
1.
Trade
Show Application Form
     
 
a.
Complete and mail trade show application form
__/__/__
$_____
  
 
b.
Submit deposit
__/__/__
$_____
  
 
c.
Finalize payment
__/__/__
$_____
  
 
d.
Request booth location
__/__/__
$_____
  
2.
Exhibitor
Package Forms
     
 
a.
Audio visual rentals
__/__/__
$_____
  
 
b.
Carpet rental
__/__/__
$_____
  
 
c.
Cleaning
__/__/__
$_____
  
 
d.
Computer rental
__/__/__
$_____
  
 
e.
Drayage
__/__/__
$_____
  
 
f.
Electrical
__/__/__
$_____
  
 
g.
Floral
__/__/__
$_____
  
 
h.
Furniture
__/__/__
$_____
  
 
i.
Labor
__/__/__
$_____
  
 
j.
Lead retrieval system
__/__/__
$_____
  
 
k.
Photography
__/__/__
$_____
  
 
l.
Plumbing
__/__/__
$_____
  
 
m.
Riggers
__/__/__
$_____
  
 
n.
Security
__/__/__
$_____
  
 
o.
Signage
__/__/__
$_____
  
 
p.
Telephone rental
__/__/__
$_____
  
 
q.
Temp personnel
__/__/__
$_____
  
3.
Show
Promotions
     
 
a.
Pre-show mailing
__/__/__
$_____
  
 
b. Promotional
Giveaways
__/__/__
$_____
  
 
c. Crowd
attraction props
__/__/__
$_____
  
 
d.
Advertising
__/__/__
$_____
  
 
e.
Customer hospitality
__/__/__
$_____
  
 
f.
Kiosk space
__/__/__
$_____
  
 
g.
Press kits
__/__/__
$_____
  
 
h.
Sponsorships
__/__/__
$_____
  
4.
Booth
Evaluation
     
 
a.
Checked and ready
__/__/__
$_____
  
 
b.
Repairs completed (if any)
__/__/__
$_____
  
 
c.
Special show graphics
__/__/__
$_____
  
Task
Date
Completed
Cost
Comments
5.
Literature
and Other items to Pack
     
 
a.
Show evaluation forms
__/__/__
$_____
  
 
b.
Lead sheets
__/__/__
$_____
  
 
c.
Return shipping labels and forms
__/__/__
$_____
  
 
d.
Power strip/extension cords
__/__/__
$_____
  
 
e.
Extra light bulbs
__/__/__
$_____
  
 
f.
Trade show tool kit
__/__/__
$_____
  
 
g.
Miscellaneous
__/__/__
$_____
  
6.
Travel
and Transportation
     
 
a.
Hotel reservations
__/__/__
$_____
  
 
b.
Airfare
__/__/__
$_____
  
 
c.
Car rental
__/__/__
$_____
  
7.
Shipping
      
 
a.
Carrier selected
__/__/__
$_____
  
 
b.
Shipping forms completed
__/__/__
$_____
  
 
c.
Pre-payment submitted (if necessary)
__/__/__
$_____
  
 
d.
Pick-up date set
__/__/__
$_____
  
 
e.
Shipped to show
__/__/__
$_____
  
 
f.
Shipped to storage
__/__/__
$_____
  
 
g.
Return shipping arranged
__/__/__
$_____
  
 
h.
Return shipping labels completed
__/__/__
$_____
  
8.
Post
Show Follow-up
     
 
a.
Follow up letters mailed
__/__/__
$_____
  
 
b.
Fulfillment packages mailed
__/__/__
$_____
  
 
c.
Leads qualified
__/__/__
$_____
  
 
d.
Leads distributed
__/__/__
$_____
  
9.
Comments
for next show :

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